Editable working template
Sponsor evidence retention decision schedule
Document retention decisions by purpose and record type instead of using one blanket deletion date.
Sponsor evidence retention decision schedule
Document retention decisions by purpose and record type instead of using one blanket deletion date.
Status: Working draft for internal adaptation · Version 1.0 · 4 November 2026
Use role names, aliases and evidence references. Keep personal case material in your organisation’s controlled systems.
| Review area | Your entry | Evidence / owner |
|---|---|---|
| Record type and location Identify the evidence category and controlled system. | [Complete] | [Reference / role] |
| Sponsor pathway and rule Record the relevant Worker Appendix D or Student guidance provision. | [Complete] | [Reference / role] |
| Other lawful purposes Assess employment, right-to-work, safeguarding, dispute or other applicable needs. | [Complete] | [Reference / role] |
| Retention trigger State which event starts the retention period and its evidence. | [Complete] | [Reference / role] |
| Minimum and review period Record the rule-based period and scheduled review. | [Complete] | [Reference / role] |
| Access and security Identify authorised roles and access restrictions. | [Complete] | [Reference / role] |
| Hold or exception Record litigation/regulatory holds or other reasons deletion is paused. | [Complete] | [Reference / role] |
| Disposal approval Record authorised decision, method, date and evidence of disposal. | [Complete] | [Reference / role] |
Completion and sign-off
Prepared by [role] · Reviewed by [role] · Approved on [date] · Next review [date]
This is an original operating template, not an official UKVI form or legal determination. Confirm the applicable route, source version and circumstances. Source directory: https://ukvicompliance.me.uk/sources/
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